How to Create a Digital Workplace Governance Program

In a recent discussion with a client regarding a digital workplace initiative, he Related that some of the data they were migrating to SharePoint online hadn’t been edited since the early 1990s. I wrote this as a fluke until another client told the same thing narrative few weeks later.

No one who worked on these files was still working in these companies, so how does the current management knows if the information was important? An easy answer has always been keep everything the data, because sstorage is cheap—but that’s right postpone the problem and contributes to continued proliferation of data.

What to delete and what to keep

So, the following better The solution is to delete data that is no longer needed. But knowing what should be deleted and what should be kept is a huge challenge.

Meeting this challenge often comes down to IT and InfoSec. They deal with questions like:

  • What is the oldest file that our organization stores on a server?
  • Possesses the file has been migrated to SharePoint or SharePoint In line?
  • Do we still need this file?
  • Is it OKAY to finally delete the case?
  • Who in the company is responsible for this content?
  • Does anyone have access to this information?
  • Is this information regulated in any way?

Imagine trying to to find these answers, and then to Craft the right data decisions—now,multiply that by tens of thousands of files. It is almost impossible task, and yet IT and IT security often take responsibility for developing one-size-fits-all information governance policies for their organizations.

However, youheto questions should not be ignored and cannot be precisely responded with one size Strategies.

So far, the picture is bleak. IT and security stakeholders understand that information governance, including lifecycle management and records management, is a key step in mitigating risk and improving end-user experience ; people shouldn’t have to sift through decades of context and content when searching for information. But deciding what to keep is overwhelming due to the amount of data involved. Soh how do we proceed?

well, for your oldest files – there are several large iInformation ggovernance solutions ohn the market with clever analyticsoft Strategies and powerful automating. thesolutions are excellent for cleaning big problems rapidlybUtah what if there was a solution that simply to prevented the problem of happens in the first place?

the better way to get to the root of the problem is of democratize life cycle management. move it life cycle management decisions closer to the business and away from InfoSec and IT. Empower business users and business leaders – the people closest to content and collaboration and have lifecycle management training, tools and supportand engage them often. The end goal is that any of remaining files possesses a clear the history of responsibility insofar as who kept this content and, After above all, the purpose of the companyand explaining why it was selected.

Ryan H. Bowman