Bonnie Thompson, business manager of the Southern TIoga School District, asked the board during its Monday business session for permission to transition its food service software program from the NutriKids and My School Bucks system to School Café and PrimeroEdge software.
The main reason for the change, Thompson said, was that real-time eligibility changes to the POS system would ensure that funds deposited into student accounts would be available to them immediately rather than later.
“It also creates efficiencies in using a program and reduces costs for parents using the School Café for online meal accounts,” Thompson said.
NutriKids recently increased its prices and fees, she added.
The downside, Primero Edge “costs the district a little more per year, $4,970 versus $3,318 for NutriKids, but the parent fee is lower and it’ll be worth having it pass automatically at the point of sale” , she said.
School Café fees are $2.25 per transaction up to $100 and $2.75 per transaction up to $1,000 in the campus store, which includes technology fees and a dining program . The My School Bucks fee is $2.75 with a 4.95% fee per transaction for online store services.
The district does not deny meals to students even if their accounts are negative, but parents are automatically notified, she added.
If the board votes for the change at the Monday, Feb. 14, meeting, Thompson said she would like to try the system this summer during summer programs.
Thompson also discussed the renewal of the copiers and the lease agreement with Topp Business Solutions, which ends later this year.
“We have recently been informed that price increases are coming, 4% for equipment and 2.5% for supplies,” she said. “If we approve this now, we will avoid these price increases.”
The 60-month lease terms include service and parts, labor, travel time, supplies and toner. Paper and staples are excluded, she added.
The district currently has five Ricoh printers, which will remain and are included in the listed price of $2,567.65 upon delivery.
“We were also able to eliminate and upgrade a few others,” Superintendent Sam Rotella said, offering a “savings of $3,372 over the remaining six months.”
Thompson also requested permission to solicit proposals for a new school audit firm, as the current firm charges $24,250 for next year.
“I would like to investigate other businesses and see what the costs are and get some new information about our district,” she said.