Why do you need an easy invoicing program?

Talking about billing is something that usually makes the hair on a lot of people’s heads stand on end.. Whether it’s because they consider it terribly complex, or even because in their case it’s really because they haven’t chosen the right tool, ultimately there are a lot of people who limit their invoicing management to a Windows folder full of Excel Files, perhaps in the best case with an additional document in which to keep a list of issued invoices.

The situation can become more complicated if, in addition, we need to keep a daily stock checkwhich is automatically updated each time we issue an invoice, in order to receive alerts when the units we have available fall below a previously predetermined quantity, in order to replace them before we run out of stock.

The problem, for all these people, is that they have not found a simple invoicing program, a tool that combines all the functions that we may need to carry out an efficient and simple management of invoicing and stock, but which at the same time does not require enormous dedication, as well as an arduous process of training and adaptation to the said “solution”, that in such a case it deserves by itself to be in quotation marks.

However, What do we mean when we talk about an easy billing program? A fairly common mistake is to think that for something to be easy it must be small, i.e. have only a very limited number of functions, which only solve a basic part of everything. we need, in exchange for great friendliness. which is supported, of course, within its many limitations.

The key when choosing a billing program is to research a complete solution, with all the functions you might needbut that the user-friendliness and the interface allow complete all processes quickly and easily. The solution must be a facilitator that adapts to the user and their needs, never the other way around.

Why use an easy invoicing program?

Invoice management can be as simple or complex as we want. Now, if we can add depth without increasing complexity in a directly proportional way, we will have the possibility of carrying out a much stricter control which, for example, allows us to quickly review the history of operations with a client, to establish and automatically apply certain discounts, to always keep the status of the collection of it up to date, etc.

And that’s without speaking the procedures related to the invoices themselves, with the document itself. For example, who has not managed, on dates close to the change of year, to issue an invoice with the date of the previous year? This is a human error, of course, but in certain circumstances it may require us to issue a cancellation of said invoice, as well as a new one with the correct data. And the same as with a date can happen with a price, quantity, etc.

With an easy billing program, The likelihood of making this type of error is greatly reduced.since it allows the pre-configuration of prices, the automatic assignment of dates and another series of functions designed precisely to avoid this type of error.

But even if this happens, the issuance of the canceled invoice and the new and corrected, It’s much easier if we use an easy invoicing program. In addition, we will have these documents (the erroneous invoice, the cancellation and the corrected one) well organized and accessible in our application, in case we need them at any time.

An easy invoicing program therefore offers us all the functions and tools that we could need, adapts to our needs and, in addition, provides us with a vast set of information and analyzes with which we can, at a stroke glance, we update speed. day on all our commercial activity. More than enough reason not to think about it too much, right?

Ryan H. Bowman